Data Entry Clerk at Heartland Alliance

Job Title: Data Entry Clerk

Job Type: Full Time

Qualification: BA/BSc/HND, OND, Secondary School (SSCE)

Experience: 0 – 2 years

Location: Bayelsa, Edo, Lagos

Job Field: Data, Business Analysis and AI, NGO/Non-Profit

Essential Duties and Responsibilities:

  1. Assist in the management of client personal records, including retrieval and filing of folders.
  2. Support the State M&E Focal person in tracking summary data and source documents, updating service registers, and preparing summary reports during reporting periods and as needed.
  3. Conduct a desk review, collate, correct, and update incomplete entries/records, and transfer them into the electronic platform.
  4. Ensure complete entry of all available treatment data from program records into the LAMIS platform.
  5. Maintain confidentiality of information on source documents or in the database.
  6. Ensure timely client access to services, avoiding missed opportunities.
  7. Assist in the analysis of Treatment LAMIS dataset, clean up/correction of incorrect and incomplete entries.
  8. Contribute to establishing and maintaining an effective and efficient records management system with a good audit trail.
  9. Generate summary reports and respond to inquiries regarding electronic data issues.
  10. Collaborate with primary service providers to resolve questions, inconsistencies, or missing data and verify the accuracy of data before entry into LAMIS.
  11. Ensure the prompt entry of both summary and client-level data from source documents into summary registers or the database, following the format displayed on the screen.
  12. Ensure the overall completeness, accuracy, and quality of treatment data in the LAMIS database.
  13. Daily update of project achievements and documentation on each indicator working with the project.
  14. Support Case Managers in vetting documentation to ensure quality reporting of project indicators.
  15. Perform other M&E duties as assigned.


Education and Experience:

  • S.S.C.E (Minimum qualification)
  • OND/BSC will be an added advantage.
  • Knowledge of medical records management procedures.
  • Good knowledge of computers with the ability to operate various Microsoft word-processing software, spreadsheets, and database programs.
  • Knowledge of the local language and familiarity with the norms of the location are preferred.

Other Competencies:

  • Time Management: Ability to prioritize tasks, manage time, and complete projects in a fast-paced, changing environment with minimal supervision.
  • Quality Management: Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Written Communication: Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively.
  • Adaptability: Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
  • Cultural Sensitivity: Respect the cultural environment in which a person is working and does not act in a manner that is outwardly offensive to the local community.
  • Non-discriminatory: Do not discriminate against persons based on sexual orientation or gender identity, age, preferred jobs, or behavioral habits.

Language Skills:

  • Excellent oral and written English communication skills.
  • Knowledge of the local language preferred.
  • Demonstrated competency in public speaking.

Computer Skills:

  • Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems, PowerPoint.
  • Other software routinely used by HALG.

Work Environment:

  • The noise level in the work environment is usually moderate.
  • The employee will be required to co-locate with local partners, usually in the same office.
  • The employee is required to travel regularly to often insecure and limited-resource environments.edo

Method of Application: Interested and qualified candidates should [apply here]