Position: Mobile Data Entry Clerk
Job Type: Full Time
Qualification: Minimum OND (HND/BSc will be an added advantage)
Experience: 0 – 2 years
Location: Bayelsa, Edo, Lagos
Job Field: Data, Business Analysis and AI, NGO/Non-Profit
Essential Duties and Responsibilities:
- Perform daily documentation of Prevention of Mother-to-Child Transmission (PMTCT) and pediatric activities in selected Spoke facilities and Traditional Birth Attendants (TBAs).
- Conduct weekly and monthly reporting of PMTCT and Pediatric activities in selected Spoke facilities and TBAs, utilizing standardized reporting templates and the District Health Information System (DHIS).
- Link PMTCT and pediatric data from Spoke facilities and TBAs to Hub facilities.
- Utilize PMTCT National CF-PO data capture App or APPR and DMEL for data reporting.
- Conduct Local Government Area (LGA) and site Data Validation, collation, reporting, and Data Review, including Data Quality Assurance (DQA) and data use.
- Support other activities necessary to achieve the goals of the AP3 in Spoke facilities and TBAs.
- Assist the Facility Monitoring and Evaluation (M&E) focal person in tracking summary data and source documents, updating PMTCT service registers, and preparing summary reports during reporting periods.
- Retrieve and sort data source documents for electronic database entries, identifying and interpreting data for specific modules. Check for outliers/variance and correct them before entries.
- Collaborate with primary service providers or M&E focal persons to resolve questions, inconsistencies, or missing data, verifying the accuracy of data before entry into any electronic systems.
- Ensure prompt entry of both summary and client level data from source documents into summary registers or databases following the provided format.
- Confirm accuracy of data by comparing entered data with source documents, reviewing and making necessary corrections.
- Generate summary reports and respond to inquiries regarding electronic data issues.
- Maintain confidentiality of information on source documents or in databases.
- Assist in establishing and maintaining an effective records management system with a good audit trail.
- Manage client personal records, including retrieval and filing of folders.
- Liaise with the State IT Officer for routine preventive maintenance of computing resources used for M&E activities and promptly report any system errors or software bugs.
- Perform other M&E-related duties as assigned.
Qualifications:
Education and Experience:
- Minimum OND; HND/BSc will be an added advantage.
- Knowledge of medical records management procedures.
- Knowledge of health program activities, guidelines, and processes.
- Good knowledge of computer applications, including Microsoft word-processing software, spreadsheets, and database programs.
- Team player with good interpersonal relationships and tolerance to socio-cultural differences.
- Efficient and effective verbal and non-verbal communication skills.
- Ability to multitask effectively and adhere to timelines.
- Proficient with computers and applications including Excel, PowerPoint, and Word.
- Experience working with HIV/AIDS programs, including DHIS 2 preferred.
Other Competencies:
- Time Management – Ability to prioritize tasks, manage time, and complete projects in a fast-paced, changing environment with minimal supervision.
- Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
- Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively.
- Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
- Cultural Sensitivity – Respects the cultural environment and avoids actions that are outwardly offensive to the local community.
- Non-discriminatory- Does not discriminate against individuals based on sexual orientation or gender identity, age, preferred jobs, or behavioral habits.
Language Skills:
- Excellent oral and written English communication skills.
- Knowledge of the local language preferred.
- Demonstrated competency in public speaking.
Computer Skills:
- Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems, PowerPoint.
- Proficiency in other software routinely used by HALG.
Work Environment:
- The noise level in the work environment is usually moderate.
- The employee will be required to co-locate with local partners, usually in the same office.
- Regular travel to often insecure and limited-resource environments is required.
Method of Application:
Interested and qualified candidates should apply here.