Roving Data Entry Clerk at Heartland Alliance

Position: Mobile Data Entry Clerk

Job Type: Full Time

Qualification: Minimum OND (HND/BSc will be an added advantage)

Experience: 0 – 2 years

Location: Bayelsa, Edo, Lagos

Job Field: Data, Business Analysis and AI, NGO/Non-Profit

Essential Duties and Responsibilities:

  1. Perform daily documentation of Prevention of Mother-to-Child Transmission (PMTCT) and pediatric activities in selected Spoke facilities and Traditional Birth Attendants (TBAs).
  2. Conduct weekly and monthly reporting of PMTCT and Pediatric activities in selected Spoke facilities and TBAs, utilizing standardized reporting templates and the District Health Information System (DHIS).
  3. Link PMTCT and pediatric data from Spoke facilities and TBAs to Hub facilities.
  4. Utilize PMTCT National CF-PO data capture App or APPR and DMEL for data reporting.
  5. Conduct Local Government Area (LGA) and site Data Validation, collation, reporting, and Data Review, including Data Quality Assurance (DQA) and data use.
  6. Support other activities necessary to achieve the goals of the AP3 in Spoke facilities and TBAs.
  7. Assist the Facility Monitoring and Evaluation (M&E) focal person in tracking summary data and source documents, updating PMTCT service registers, and preparing summary reports during reporting periods.
  8. Retrieve and sort data source documents for electronic database entries, identifying and interpreting data for specific modules. Check for outliers/variance and correct them before entries.
  9. Collaborate with primary service providers or M&E focal persons to resolve questions, inconsistencies, or missing data, verifying the accuracy of data before entry into any electronic systems.
  10. Ensure prompt entry of both summary and client level data from source documents into summary registers or databases following the provided format.
  11. Confirm accuracy of data by comparing entered data with source documents, reviewing and making necessary corrections.
  12. Generate summary reports and respond to inquiries regarding electronic data issues.
  13. Maintain confidentiality of information on source documents or in databases.
  14. Assist in establishing and maintaining an effective records management system with a good audit trail.
  15. Manage client personal records, including retrieval and filing of folders.
  16. Liaise with the State IT Officer for routine preventive maintenance of computing resources used for M&E activities and promptly report any system errors or software bugs.
  17. Perform other M&E-related duties as assigned.


Education and Experience:

  • Minimum OND; HND/BSc will be an added advantage.
  • Knowledge of medical records management procedures.
  • Knowledge of health program activities, guidelines, and processes.
  • Good knowledge of computer applications, including Microsoft word-processing software, spreadsheets, and database programs.
  • Team player with good interpersonal relationships and tolerance to socio-cultural differences.
  • Efficient and effective verbal and non-verbal communication skills.
  • Ability to multitask effectively and adhere to timelines.
  • Proficient with computers and applications including Excel, PowerPoint, and Word.
  • Experience working with HIV/AIDS programs, including DHIS 2 preferred.

Other Competencies:

  • Time Management – Ability to prioritize tasks, manage time, and complete projects in a fast-paced, changing environment with minimal supervision.
  • Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively.
  • Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
  • Cultural Sensitivity – Respects the cultural environment and avoids actions that are outwardly offensive to the local community.
  • Non-discriminatory- Does not discriminate against individuals based on sexual orientation or gender identity, age, preferred jobs, or behavioral habits.

Language Skills:

  • Excellent oral and written English communication skills.
  • Knowledge of the local language preferred.
  • Demonstrated competency in public speaking.

Computer Skills:

  • Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems, PowerPoint.
  • Proficiency in other software routinely used by HALG.

Work Environment:

  • The noise level in the work environment is usually moderate.
  • The employee will be required to co-locate with local partners, usually in the same office.
  • Regular travel to often insecure and limited-resource environments is required.

Method of Application:

Interested and qualified candidates should apply here.